Former Employees and Alumni Google Accounts to be Permanently Deleted this Summer

Former employee accounts to be deleted on June 1st

• Former employee accounts that have been suspended for at least one year will be permanently deleted on an annual basis beginning June 1, 2022
• We recommend making a copy of all files that you need that were owned by former employees prior to June 1. Use page three of this helpsheet for guidance.
• Prior to removal, all shared files from these deleted employee accounts will be kept in a holding account for one year in an attempt to prevent data loss
• If you need access to a Drive file owned by a former employee, you will need to request access to the file and access will only be available for 1 year after a file owner’s account has been removed, meaning you will need to make a copy of this file to own the file and maintain access
• Former employee accounts that are still active (i.e. a Professor Emeritus) will not be deleted
• Former employee accounts under a legal hold will not to be deleted

Former student accounts to be deleted on July 1st

• Students’ Google accounts remain active for an additional academic year following graduation, after which they are suspended
• Student accounts that have been suspended for at least one year will be permanently deleted on an annual basis beginning July 1, 2022
• This means that Drive files owned by students who graduated in 2020 will be deleted this summer
• Use this helpsheet to find files owned by former students and for directions on how to to transfer ownership of these files to avoid data loss
• Student accounts under a legal hold will not be deleted

If you have any questions, please feel free to reach out to itservice@lclark.edu.