/ Information Technology/ Former Employees and Alumni Google Accounts to be Permanently Deleted this Summer

main content Former Employees and Alumni Google Accounts to be Permanently Deleted this Summer

Now is the time to transfer ownership of Google Drive files to make sure you don’t lose access to files owned by former employees or students.

We’ve already shared information on how to avoid data loss when former student and employee accounts are deleted. We are following up with specific information on the plan to remove these accounts.

May 12, 2022

Former employee accounts to be deleted on June 1st

Former employee accounts that have been suspended for at least one year will be permanently deleted on an annual basis beginning June 1, 2022
We recommend making a copy of all files that you need that were owned by former employees prior to June 1. Use page three of this helpsheet for guidance.
Prior to removal, all shared files from these deleted employee accounts will be kept in a holding account for one year in an attempt to prevent data loss
If you need access to a Drive file owned by a former employee, you will need to request access to the file and access will only be available for 1 year after a file owner’s account has been removed, meaning you will need to make a copy of this file to own the file and maintain access
Former employee accounts that are still active (i.e. a Professor Emeritus) will not be deleted
Former employee accounts under a legal hold will not to be deleted

Former student accounts to be deleted on July 1st

Students’ Google accounts remain active for an additional academic year following graduation, after which they are suspended
Student accounts that have been suspended for at least one year will be permanently deleted on an annual basis beginning July 1, 2022
This means that Drive files owned by students who graduated in 2020 will be deleted this summer
Use this helpsheet to find files owned by former students and for directions on how to to transfer ownership of these files to avoid data loss
Student accounts under a legal hold will not be deleted

If you have any questions, please feel free to reach out to itservice@lclark.edu.

Moodle Single Sign-On (SSO)

On January 15, 2025, Moodle will begin using Single Sign-On (SSO) for LC Accounts. This change will improve faculty and student login experience.

Canva Pro for Students

As reminder, we are thrilled to announce that all CAS, Grad, and Law Lewis & Clark students now have free access to Canva Pro.

LCFiles offline for maintenance - March 28, 5 p.m. to March 30, midnight

LCfiles will be offline and unavailable while the Information Technology Infrastructure team migrates the data to a new storage array. This will enable us to continue to offer LCfiles as the premier destination for all your important Institutional storage needs.

If you are curious, you can read about Lewis & Clark’s storage recommendations.

If you have any questions, please do not hesitate to reach out to us via the Service Desk.