New Faculty

Welcome! Our goal is to promote innovative and thoughtful use of everyday and educational technology in your teaching, research, and life. Below is an overview of technology resources and services available at Lewis & Clark. If you want or need more information, we’re here to help!

Instructional Support & Services

What is my LC username?

If you were assigned an LC username after May 2020, you have both an auto-generated numeric user ID (lcyy-###) as well as an email alias. The numeric username is your user ID, and your LC email is your user ID followed by @lclark.edu (ex., lc20-1234). Use this to log into your email. The numeric user ID (without @lclark.edu) should be used when logging into L&C systems such as Moodle, Webadvisor, and lab computers. If you do not remember your user ID, contact the IT Service Desk at itservice@lclark.edu.

Your email alias is a shortcut that points to your LC email and can be used as an alternative to your username when sending and receiving messages. It can be changed to match one’s legal or chosen name, though any request to do so must be done through HR for employees or registration for students . An alias  cannot be used to sign in to Moodle, WebAdvisor, Workday, wifi, or lab computers.

If you wish to change your email alias or have any additional questions about your user ID or email alias, reach out to the IT Service Desk at itservice@lclark.edu.

Learning Management System

Moodle is our current Learning Management System, our default recommendation for class web pages. We automatically create a Moodle page for every curricular class so it is ready for you to use. To get started, log in to moodle.lclark.edu with your login and password. Tutorials and how-to information can be found on our Moodle Resources page.

Academic Software

Information Technology has a limited number of applications available to faculty under a campus-wide site license. This includes general productivity software such as Microsoft Office as well as academic software that may be of particular interest to faculty and students. We also work with individual departments and faculty to install free and licensed software in our classrooms and computer labs by request. The financial responsibility for purchasing and upgrading licensed academic software is the responsibility of the academic departments and/or faculty requesting the software.

Google Workspace

Lewis & Clark College is a ‘Google campus,’ meaning we employ productivity tools in the Google suite of applications such as Gmail, Calendar, Google Docs, Google Drive, Google Groups, and Google Sites. Certain public-facing tools such as Blogger and YouTube can be enabled, but access must be specifically requested. In comparison to the public Google, Google Workspace for Education is ad-free and Google is legally prohibited from mining our data or sharing it with third parties. Training and help documentation is available both from our own training resources page and from Google’s official support documentation.

Microsoft Campus Agreement

Lewis & Clark College has a signed Microsoft Agreement and MS Office is preinstalled on campus computers. LC account holders can sign up for Office 365 for Education access through Microsoft. A discount on personal Office 365 subscriptions is available through the Microsoft Home Use Program.

Equipment Checkout

A wide variety of equipment can be checked out for free from the IT Service Desk. If you need to borrow equipment for an entire semester, Educational Technology and Academic Operations may be able to arrange for a semester-long loan.

Guest Access

Faculty and staff can sponsor guest accounts for individuals involved in academic or administrative endeavors at the College. Sponsors of guest accounts are considered responsible for the actions of their guests. The guest account request form can be found here.

Resource Lab & Media Creation

State-of-the-art equipment to support creative projects is available in the Resource Lab. The Lab also offers reasonably priced 3D and poster printing. Dedicated editing suites are available as is a TV Studio for more involved projects. If you want to learn more about the Resource Lab, or would like to make an appointment to use one of the computers, please contact the IT Service Desk (x7225).

Technology Enhanced Classrooms and Computer Labs

Most classrooms are considered Technology Enhanced Classrooms. These rooms have various combinations of equipment hooked up to projectors and sound systems (computers, Blue-ray/DVD players, and webcams for videoconferencing). Specialized equipment such as wireless projection and document cameras can be arranged by request. To learn more about a particular classroom, view the classroom technology matrix. Contact the IT Service Desk with questions or to arrange a tour. There are also a number of computer labs available on campus some of which can be reserved for classes. 

Web Pages

At Lewis & Clark, there are several ways to create web pages and each has pros and cons. There is no “best” way and we encourage you to select the one that will accomplish your goals and are happy to work with you to determine what path to take. In most cases, we recommend Moodle for class websites as it has built-in security, automatic student enrollment sync, and robust class management tools. For professional pages, we usually recommend faculty use Faculty Profiles which are part of the Lewis & Clark website and managed using LiveWhale. Occasionally you might need a web page that won’t work in either Moodle or LiveWhale, in which case you may want to explore using Google Sites, Google Classroom, Blogger, or non-IT hosted solutions provided by Digital Initiatives with your liaison.

Computing Environment

Your office computer

The computer replacement process is the primary way faculty obtain new computer equipment. There are some limitations on what can be requested through this process. For example, the college will usually only provide one office computer per person. Information Technology makes recommendations and establishes standard system recommendations, but final budget decisions are made by the respective Deans. Currently, desktop computers older than five years and laptops older than four years are recommended for replacement as IT can no longer reliably support equipment that falls below this threshold. New computers normally are purchased and installed during the summer break. 

Low-cost items, such as external hard drives, flash memory drives (aka thumb drives), scanners, tablets, and other peripherals, should be purchased with departmental, grant, or start-up funds.

Recycled Computers

These computers are not intended to be an employee’s (faculty or staff) primary workstation. These computers have been in service for 3+ years but seem to function well. Many fall below the standard that IT can support which means that if they physically break, we may not be able to repair them. We don’t want anyone relying on these computers 100%, but they can be useful as a workstation for student employees, to share in a common space, for use in a lab, etc. What we have available depends completely on which computers have been replaced recently so we can’t guarantee availability. Requests are filled on a first-come, first-served basis, contact the IT Service Desk.

Purchasing Hardware and Software

All institutionally owned computer equipment is subject to the Information Technology Support Policy and must meet IT’s basic support standards. Please consult with Information Technology prior to purchasing equipment with college, grant, or personal funds that you expect to connect to the campus network or expect Information Technology to support. Otherwise, we may not be able to support you in connecting to the network and other IT services. Ultimately, you are the best judge of what specific equipment you need to further your academic research and instruction while at Lewis & Clark College, and we are here to help make sure the equipment you need works with other systems on campus. 

Network Storage

Google Drive cloud storage is provided as part of your Lewis & Clark account. You can sync files to Google Drive from your office computer when you download and install the Google Drive for desktop app. One potential downside of Google Drive or any cloud service is that IT cannot guarantee availability in case of a service outage or restore accidentally deleted files. If you use Google Drive, we encourage you to make routine backups to another location as well. For sensitive documents and for administrative departments, we recommend using the college-managed file server, LCFILES (aka J Drive). LCFILES can be used for common storage of curricular projects and academic research, but keep in mind that it’s only accessible from computers on the campus network, and you are limited to 25GB of storage space. If you want space on the server for yourself, a class or a project contact the IT Service Desk.  

Backups

Individual staff and faculty are responsible for making and keeping backups of files saved on mobile devices, desktop and laptop computers, and Google Drive. We have tips on developing a comprehensive strategy and can assist in developing a solution that meets your needs.

Security

The security of the L&C Network, your personal identity, and the privacy of your and your students’ personal data is reliant on your security awareness. While we operate a secure wireless network and have robust firewalls and spam filters in place, you play a key role in keeping our network and data secure. Our IT security team provides onboarding support for employees and students using Multi-factor authentication.