Vehicle Rental Policies & Procedures

Zipcar

For hourly rentals L&C is partnered with Zipcar, providing on demand and self-service cars parking directly on campus! This service is provided to students, faculty and staff. To sign up for a discounted membership please use this link or for more information email Zip. If you have L&C specific questions, please contact Transportation & Parking at 503-768-7757.

Quick Facts:

• Reduced Annual Fee - $35 (Normal rate: $90)
• $25 Application Fee is WAIVED
• Must signup using @lclark.edu email to receive student/faculty/staff rate
• Hourly/Daily Rate: $9.50/$79
• All Zipcars are located near Fowler Student Center nearest the gate 5 entrance
• All students 18+ welcome - including international drivers

Resources

• Create your membership and reserve vehicles on the L&C Zipcar page
• Watch the how-to-video
• Download the Zipcar app
• ZipCar Customer Service - 1-866-494-7227 

Enterprise Rent-A-Car

Enterprise Rent-A-Car

8360 SW Barbur Boulevard
Portland, OR 97219
503-977-7700

Vehicle reservations can be made directly through Enterprise either by phone or the link above. To reserve a vehicle, you will need to provide:

• A contact name, phone extension, and email address
• Sponsoring department name and a purchasing card number
• Size of vehicle needed (various options listed below ‘Pricing’ heading)
• Date and time and whether you plan to pick up or have the vehicle delivered
• The names of all drivers; Enterprise will need to refer to the list of L&C certified drivers to ensure vehicles are being driven by those who have been cleared to drive. For information regarding certification, see below content in the drivers clearance section.

Cancellations for Enterprise rentals MUST be received at least 72 hours in advance or a $60.00 fee may be assessed by the rental agency.

When you are finished with the vehicle, you MUST drop the keys in the key drop box located just North of Olin AND call Enterprise at 503-977-7700 to inform them you are finished with the vehicle. If you are calling outside of their regular business hours, leaving a voicemail will end the charges when they open.

On-Campus Van Rentals

The PE/Athletics and College Outdoors departments each have a small fleet of vans used primarily for their own high volume of trips. At times when these vans are not being used, they are available for outside departmental use for school related activities. Note: students and student clubs are not permitted to rent vehicles from PE/Athletics or College Outdoors.

Both departments share the same pricing structure for renting:

• $150.00 per calendar day with a minimum of 3 rental days, followed by $150 for additional consecutive calendar days (day 3, day 4, etc.) but a weekly (7 day) discounted rate of $750.00.
• 65 cents per mile additional charge, after the first 200 (“free”) miles per day
• $2500 deductible, only charged to your department’s budget if there’s an accident, for each vehicle involved in an accident (if two vehicles are involved, the College’s insurance deductible is $5000, or $2500 per vehicle, before the insurance covers damages.). Collision insurance is included for free if you book through Enterprise or National Car Rental using the College’s account number for those rental companies. This is a reason your department may want to rent from Enterprise or National.
• Fuel paid by hosting department
• Vehicle must be returned with a full tank of fuel
• A fine of $60.00 will be added if
  • Vehicle is returned without a full tank of fuel (in this case $60.00 is the refueling/labor charge plus the cost of fuel)
  • If vehicle is returned dirty and must be cleaned (in this case $60.00 is the minimum fine, total cost determined by cost of labor and supplies)
• Each first-time driver of a PE/Athletics or College Outdoors vehicle must first go through a 15-minute orientation regarding the operation of the vehicle and must show proof all drivers for the vehicle are already cleared to drive by the College. See Driver Clearance procedure here: https://www.lclark.edu/offices/facilities/policies/drivers_training_and_clearance/
• Inquiries and reservations can ONLY be made through email, allowing for a consistent and organized reservation system (contact information for each department can be found below)

College Outdoors

College Outdoors has 8-passenger SUVs and 12 & 15 passenger vans. This fleet is primarily reserved for College Outdoors weekend trips. Early summer months and over winter break tend to be the easiest time to rent from College Outdoors (December—mid January and May—early August). If you are interested in renting a vehicle from College Outdoors please fill out this Google form. 

PE/Athletics

The Athletics department has several 12 & 15 passenger vans. This fleet is often used by Athletics to transport teams to away games and local practice facilities, availability is therefore limited. Athletics’ frequent daily use of the vehicles makes van availability scarce during the academic year. Summer months and over winter break tend to have more availability (December – January and May – early August), however this is also when necessary maintenance occurs. For specific date availability please email: Sharon Sexton, Associate Director of Physical Education and Athletics, sexton@lclark.edu

Driver’s Clearance

To be authorized to drive a College vehicle or an Enterprise vehicle leased by the College (not U-Car Share), drivers must complete an online driver’s training course sent to the applicant following the completion of two pieces of paperwork:

• Driver Application Form

Processing takes 3-5 business days, after which applicants will receive login credentials for the online driver training program Alert Driving. Insurance restrictions require that all drivers must have a license from a recognized jurisdiction of the United States. Unless a driver’s record changes due to infractions or accidents, clearances are good for one year for students and temporary employees, and three years for faculty and permanent staff employees.

Upon satisfactory driving record review, the Occupational Health and Safety Officer will send a link to the Online Drivers Training Course to the applicant for completion. Following the successful completion of the course, the applicant’s name will be added to the list of certified drivers (below). Clearance will not be granted without completion of both the record check and the driver training.

When clearance is granted or denied, a letter will be sent to the sponsoring department and to the applicant if possible. Details of the driving record are confidential and may only be disclosed to the applicant. If a driver is denied clearance for an unacceptable driving record, the decision may be appealed. The insurance company then reviews the driving record and a recommendation for additional action is established.

Current list of certified drivers

If you are interested in knowing what members of the community are currently cleared to drive, please follow the link below to see the list of those authorized by department.

• Department Driver Status (list)
• Department Driver Status (spreadsheet)

Questions?

Information regarding driving privileges or the current status of an application is available from Facilities Services’ Occupational Health and Safety Officer, Jason Holmgren or 503-768-7818.