Current Students

Notetaking: We recommend that you connect directly with your faculty to discuss a plan for notetaking support. In past semesters, faculty and the Office of Student Accessibility (OSA) have implemented a multi-faceted approach to this accommodation, including the use of paid peer notetakers coordinated by OSA. However, due to various reasons, OSA is no longer able to hire or coordinate paid peer notetakers. This change may require some adaptation, and we are offering information, consultation, and training for faculty to assist with the transition. If you have questions or concerns, please contact us at access@lclark.edu.

Exam Proctoring: 

• Proctoring Hours: OSA exam proctoring is available Monday through Friday from 8:15 am to 4:00 pm.
• Request Deadline: The deadline to request exam proctoring is by Noon TWO days before the exam date. We recommend submitting your exam proctoring request 5-7 days in advance. As stated in the past, if the exam request form is not completed by the deadline, our office will be unable to proctor your exam, and you will need to take it with the class. Please plan accordingly.
• Bag Policy: This year, bags are not allowed in the testing space. Please turn off all electronics and leave your bags in the vestibule near the proctor desk, using a shelf or hook (which can hold up to 30 lbs). If you need to access your bag during the exam, please speak to the proctor first.
  Proctors may check pencil pouches, jackets, and other items before you are seated, so only bring what is necessary for your exam into the testing space.  Please review the college Academic Integrity Policy.

Accessible Ebook: Fall: November 15, 2024; Spring: March 21, 2025

Accessible Classroom Furniture: Fall: December 5, 2024; Spring: April 24, 2025

Accommodation Letter to Professors: Fall: December 5, 2024; Spring: April 24, 2025

Exam Proctoring: Regular Semester and Finals: Fall, December 5, 2024; Spring, April 24, 2025

Housing: Current Student: TBD, Spring, 2025; Incoming Student: TBD, Summer, 2025

Notetaking: Fall: November 15, 2024; Spring: March 21, 2025

For questions regarding your current academic support and accommodations, students and faculty can contact the Office of Student Accessibility by calling 503-768-7192 or emailing access@lclark.edu. Students and faculty may also schedule an appointment online. Phone and Zoom appointments are available with OSA Staff members, if needed. You are welcome to submit documentation anytime and it will be added to your secure electronic file with our office.

• Extended Time on Exams : Faculty will be responsible for ensuring that all students who receive extended time on exams are allowed their approved accommodations for any online, timed exam. It is very important for you to verify the extended time accommodation, located on the accommodations letter.
• Take-Home Exams: Accommodations for extended time on exams may also apply to take-home exams. Please consult with the Office of Student Accessibility if you have questions regarding the length of time that you permit for take-home exams.
• Text-to-Speech for Exams: When possible, the Office of Student Accessibility recommends that professors send exams to students as Word documents. Word documents are the most accessible/readable file types for students who utilize accessible text formats. OCR a .pdf to ensure accessibility. Saving a .doc as a .pdf may not ensure that document is accessible. 
• CAS Exam Proctoring : The OSA Testing Center is currently proctoring in-person (paper copies) of exams during the hours of 8:15 am to 4:00 pm.

Logistics

Notetaking can take on many forms. The Office of Student Accessibility (OSA) embraces the principles of Universal Design around notetaking. For those classes where notetaking is an integral part of learning, we encourage professors to discuss notetaking with the entire class, about what role it plays in student learning, and what good notes look like. For more information please read, “Overview of Approved Classroom Notetaking Methods”

Who qualifies?

Note taking is an important skill and an imperative part of some classes. Several disabilities related to auditory processing, graphomotor difficulties, memory, and concentration can make synchronous notetaking in class inaccessible.

Students who miss more than three days of class, due to illness or personal emergency, can contact the Office of Student Accessibility to request a Faculty Notification be sent to their instructors and advisor(s) notifying them of their current situation. Students may contact OSA by emailing, calling, or scheduling a meeting online. It is important to recognize that students have the option to request that OSA send a Faculty Notification, this is not a requirement. Students will be encouraged to communicate with their faculty directly, regardless of whether a Faculty Notification is sent or not.

Returning students seeking residential accommodations for the next academic year must engage in OSA’s process, typically by mid-April. Keep an eye on Campus Living’s website for the deadline.

To start the process:

• Take a look at the LC Residential Accommodation Documentation Form
• Talk to your provider about specific housing accommodations that will support you
• Share the LC Residential Accommodation Documentation Form with your provider
• Ask your provider to complete the LC Housing Accommodation Documentation Form and submit to OSA
• Schedule a Zoom or in person appointment with OSA. You may email access@lclark.edu or call 503-768-7192 for help scheduling an appointment

• Complete the OSA Intake Form after you have an L&C student id# and email with numbers (upload documentation at the bottom of this form).

During your initial appointment, an OSA staff member will engage with you in an interactive process around your disability, how your disability impacts you in a residential setting, along with exploring reasonable accommodations to support you. It’s helpful when documentation from your provider is submitted before scheduling an initial appointment with OSA. Common residential accommodations.

Room selection: To apply for housing, go to the Campus Living housing portal. Fill out all the forms and make any requests on which buildings you would like to be in. We will send to campus living the approved accommodation for the required accommodations. If you are approved for a single room, you do not need to put any information down in terms of roommate requests.