/ Offices/ Office of Student Accessibility//Academic and Residential Accommodation Examples

Academic and Residential Accommodation Examples

The Office of Student Accessibility (OSA) provides a variety of accommodations to match the different needs of our students. Given below are some examples of academic and residential accommodations we provide:

ACADEMIC ACCOMMODATIONS

Logistics

Student contacts professor 5-7 days before the exam to clarify logistics.

Students taking an exam with OSA, should schedule their exam 5 days in advance. OSA will contact the professor typically 2 days before the exam start time to obtain a copy of the exam.

If reserving an exam later than Noon, the day before an exam, students should contact the professor and will need to take the exam with the class without exam accommodations. There are no same day exam reservations.

Examples: Time and a half, double

Document Conversion: SensusAccess is a new online document conversion service available to Lewis & Clark employees and students which converts documents into alternate and more accessible formats such as braille, audio, or e-books. SensusAccess is meant to compliment, not replace services used to make materials fully accessible available through our office.

Logistics

Print and digital materials provided in accessible formats. Including, but not limited to, electronic formats such as PDF, or Word documents, large print, audio, Braille, eBook, EPUB, and text-to-speech technology. To access these services, students should make and appointment with the OSA. More information is located under the “Accessible Education Material (AEM)” tab under Faculty Resources.

Rebecca Brooks, Associate Director of OSA, currently coordinates AEM and assistive technology for print disabilities.

Logistics

Note taking is an important skill and an imperative part of some classes. Several disabilities related to auditory processing, graphomotor difficulties, memory, and concentration can make synchronous notetaking in class inaccessible.

Notetaking can take on many forms. The Office of Student Accessibility (OSA) embraces the principles of Universal Design around notetaking. For those classes where notetaking is an integral part of learning, we encourage professors to discuss notetaking with the entire class, about what role it plays in student learning, and what good notes look like. For more information please read, “Overview of Approved Classroom Notetaking Methods”

A flexibility accommodation for assignment deadlines may be reasonable for students with a disability or condition that involves brief, unpredictable, and/or cyclical flare ups that significantly impact assignment submission. This accommodation is designed to build in a slight amount of flexibility around assignment submission to address the impact of their condition. This accommodation is not designed to support lengthy assignment extensions or lengthy delays in taking an exam. This accommodation may not be applied in a way that constitutes a fundamental alteration to the learning objective of the course. Students should confer with their professor at the beginning of the semester about what flexibility looks like in each class, and be proactive about communicating when they need to use this accommodation. Upon request, OSA is available to facilitate a conversation between faculty and the student to determine appropriate use of this accommodation.

A flexibility accommodation for attendance may be reasonable for students with a disability or condition that involves brief, unpredictable, and/or cyclical flare ups that significantly impact course attendance . This accommodation is designed to build in a slight amount of flexibility around attendance to address the impact of their condition. This accommodation is not designed to support a substantial number of absences or lengthy delays in taking exams. This accommodation may not be applied in a way that constitutes a fundamental alteration to the learning objective of the course. Students should confer with their professor at the beginning of the semester about what flexibility looks like in each class, and be proactive about communicating when they need to use this accommodation. Upon request, OSA is available to facilitate a conversation between faculty and the student to determine appropriate use of this accommodation.

This accommodation allows the student to demonstrate knowledge of course material by helping
prompt the student’s memory, not by providing the answers. Students are responsible for learning
course materials, discerning which materials may require cues or prompts, developing the cues that will
appear on the memory aid, and securing the instructor’s approval of the aid. If the instructor is
concerned this accommodation is unreasonable because it will lower standards or compromise an
essential component of a course or program, such concerns should be addressed to OSA upon receipt of
the student’s accommodations letter. The determination that an accommodation is unreasonable is an
institutional decision that must be made within legal parameters and in consultation with OSA.
Instructors should not unilaterally render a judgment that an accommodation is unreasonable.

Memory Aid Process Instructions:

Student should consult with professor on whether a memory aid is a reasonable accommodation
for any given exam. If questions or concerns arise, please contact OSA promptly.
Upon determination that a memory aid is reasonable, professor should identify acceptable
parameters (i.e. what can/cannot be included, size, format, etc.)
Student is to create the memory aid on their own.
Student must present their draft memory aid to the professor for approval and make any
requested edits. Upon approval, professor must take the memory aid into their possession.
OSA will not allow the use of memory aids brought by the student to their exam, even if
signed or initialed by the professor.
Professor must deliver the memory aid to OSA with the student’s exam. This can be delivered in
either physical or digital format.
Student must turn in the memory aid to the proctor with their completed exam.

Professors may impose reasonable expectations on the timing of this process (e.g., must be completed
at least 3 business days before the date of the exam).

Styles of memory aids may vary and are at the discretion of the instructor. Generally, they can be
written or typed using a size 10 or 12 font on a large index card, OR up to one side of an 8 1⁄2” x 11”
sheet of paper. A memory aid may or may not contain acronyms, short phrases, pictures, schematic
diagrams or mind maps, names, definitions, tables, charts, key terms, and/or certain formulae.

There are two types of memory aids that may be approved of as an accommodation:

Cue Sheet – a document containing information that serves as “prompts” to help cue a student’s
recall of previously learned information.
Formula Sheet – a document containing formulae. Formulae refers to a set of rules or principles
that are expressed using symbols, figures, or both. Students are permitted a formula sheet only
on exams or tests that test students on their use and application of formula. Instructors may not
permit students the use of formula sheets on exams that evaluate student’s recall of formulae
itself.

The Memory Aid accommodation is not intended to:

Include course notes, lists of specific facts, details, concepts, or processes being tested;
Include complete terms and definitions;
Include specific examples of how formulae are used;
Include full course notes, copies of course slides, or all information from the course being
evaluated;
Exceed one page (single sided);
Include open textbooks;
Serve as a substitute for studying (a cue sheet will not help if a student has not studied the
material).

RESIDENTIAL ACCOMMODATIONS

OSA approves reasonable housing accommodations to support L&C students with disabilities that impact the daily tasks of living. Below are some common examples of OSA housing accommodation

Access to accessible laundry facility
Access to single use locking bathroom
Ground floor residence hall
Single Room
Limit to only one roommate
Visual fire alarm
Wheelchair accessibility

Here are the steps to start that process:

Review the LC Residential Accommodation Documentation Form
Talk to your provider about specific housing accommodations that will support you
Share the LC Residential Accommodation Documentation with your provider and ask them to complete it and return it to you or to access@lclark.edu
If you already have accommodations with our office: Schedule a Zoom or in person appointment with OSA
If you do not have accommodations with our office: Complete our intake form
If you are an incoming student (no Lewis & Clark email address or ID number): email access@lclark.edu or call 503-768-7192 to schedule an appointment

During your initial appointment, an OSA staff member will engage with you in an interactive process around your disability, how your disability impacts you in a residential setting, along with exploring reasonable accommodations to support you. It’s helpful when documentation from your provider is submitted before scheduling an initial appointment with OSA.

OSA has no authority in room selection. Campus Living staff will assign rooms to meet prescribed accommodations.

If your modification to your meal plan is not related to a medical need, please do not meet with our office. Please contact Bon Appétit.

Examples of Modifications:

Modified meal plan
Peanut or nut free meals
Gluten Free meals
Gluten Intolerant meals
Lactose Intolerant meals

Here are the steps to start that process:

Review the LC Residential Accommodation Documentation Form
Talk to your provider about specific meal plan accommodations that will support you
Share the LC Residential Accommodation Documentation Form with your provider and ask them to complete it and return it to you or to access@lclark.edu
If you already have accommodations with our office: Schedule a Zoom or in person appointment with OSA
If you do not have accommodations with our office: Complete our intake form
If you are an incoming student (no Lewis & Clark email address or ID number): email access@lclark.edu or call 503-768-7192 to schedule an appointment

Parking Accommodations

Lewis & Clark has several disabled parking spots for students to use campus wide. This allows students the ability to choose between various locations with more flexibility depending on where students need to go, on and off campus.

Here are the simple steps to acquire a temporary disability parking permit form from the Oregon DMV:

You and your physician complete the appropriate sections. NOTE: Incomplete applications will not be processed.
Submit the completed application at any DMV office, OR
Mail to: DMV Driver Transactions Unit, 1905 Lana Ave NE, Salem Oregon 97314.
If accepted, you will receive a sign to hang in your rear view mirror.

Parking Exemption for First Year Student-Medical Needs Only

If your parking exemption is NOT related to a medical need, please do not meet with our office. Please contact Transportation and Parking.

Students must attend frequent medical appointments. Frequent is defined as six or more health related appointments each month.

Here are the steps to start that process:

Review the LC Residential Accommodation Documentation Form
Talk to your provider about specific meal plan accommodations that will support you
Share the LC Residential Accommodation Documentation Form with your provider and ask them to complete it and return it to you or to access@lclark.edu
If you already have accommodations with our office: Schedule a Zoom or in person appointment with OSA
If you do not have accommodations with our office: Complete our intake form
If you are an incoming student (no Lewis & Clark email address or ID number): email access@lclark.edu or call 503-768-7192 to schedule an appointment

Assistance Animals are allowed only within the dwelling unit of their owner as a reasonable accommodation if:

the person has a disability;
the animal is necessary to afford the person with a disability an equal opportunity to use and enjoy their dwelling; and
there is an identifiable relationship or nexus between the disability and the assistance the animal provides.

Please review the Lewis & Clark Service & Assistance Animal Policy and the Animal Control Policy. Please make sure that your animal is not on the Oregon Prohibited Species list before bringing it to campus.

Here are the steps to start that process:

Review the LC Residential Accommodation Documentation Form
Talk to your provider about Assistance Animal accommodations that will support you
Share the LC Residential Accommodation Documentation Form with your provider and ask them to complete it and return it to you or to access@lclark.edu
If you already have accommodations with our office: Schedule a Zoom or in person appointment with OSA
If you do not have accommodations with our office: Complete our intake form
If you are an incoming student (no Lewis & Clark email address or ID number): email access@lclark.edu or call 503-768-7192 to schedule an appointment

Once OSA receives and reviews the Assistance Animal Request form and your documentation from a licensed mental health or licensed healthcare provider, we will send you a link to the Assistance Animal Registration form. If you are requesting a dog or a cat as an assistance animal, you must register your assistance animal with Multnomah County.

Once all steps are completed, OSA will notify you whether or not your request for an assistance animal is approved. OSA will also notify Campus Living that your request for an assistance animal is approved. Campus Living will then contact you with information about housing community expectations.

Residential buildings and public sinks and showers are not a reasonable place to bathe an animal on campus.

Here are local grooming locations and bathing options:

Original Bark

Pretty Paws and Claws

Wiggles and Wags Grooming

Cats in the City

*Waterless Bathing Option