Student Employment

In advance of your application process, have ready:

• Resume
• Cover Letter

In advance of starting work, have ready:

• I9 Documents (must be original, not copies)
• Bank Deposit Details 

Work-study programs offer students a way to earn money to help cover education expenses through part-time employment. Here’s how to determine if you have a work-study award:

1. Check Your Financial Aid Package: Review your financial aid offer to see if it includes a Federal Work-Study (FWS) award. This award is based on financial need and requires filing a FAFSA (Free Application for Federal Student Aid).

2. Contact Financial Aid Office: If you’re unsure about your work-study eligibility, contact the Office of Financial Aid. They can provide information on how to apply and whether you qualify.

3. Look for Job Postings: Work-study positions are typically posted through your school’s career services or student employment office (see How to Find a Job on Campus below). Jobs may be on-campus or with approved off-campus employers. Before you begin working you must have an I-9 form on file with the college.

4. Monitor Your Earnings: Keep track of your work-study earnings to ensure you do not exceed your awarded amount. You can view your FWS award balance as of the last pay period in our payroll and time tracking system, Workday.

For more details or to apply for work-study, visit the Financial Aid Office or student employment services for your school, found at the bottom of this page. 

Rights:

1. Fair Treatment: You have the right to fair and equitable treatment.
2. Clear Expectations: You should know your work schedule, duties, and any requirements from your supervisor.
3. Performance Feedback: You will receive feedback on your performance through conversations or evaluations.
4. Termination Explanation: You are entitled to an explanation if you are terminated.
5. References: You can use your campus jobs as references for future opportunities.

Responsibilities:

1. Professional Conduct: Maintain a high standard of behavior that reflects well on you and the College.
2. Dutiful Performance: Complete assigned tasks promptly and ask for help when needed.
3. Accurate Reporting: Report hours worked in Workday accurately and submit them on time.
4. Policy Adherence: Follow all College and departmental rules and policies.
5. Schedule Adherence: Stick to your work schedule and inform your supervisor about missed shifts in advance.
6. Enrollment Status: Maintain eligibility by being enrolled at least half-time.
7. Respectful Interaction: Treat coworkers and supervisors with respect.
8. Work Focus: Stay focused on job duties during work hours; personal tasks need supervisor approval.
9. Confidentiality: Keep confidential information private. Breaches may lead to dismissal and affect future employment eligibility.

Students employees must be hired into a position by their supervisor. After completing the I-9 and W-4 forms during Workday Onboarding, the Student Employee is eligible to begin working.

Time Entry Deadlines

All hourly Student Employees will enter and submit their time worked in https://www.lclark.edu/offices/human_resources/workday/

Workday (follow the link to find guidance on time entry). Students should submit their time for approval each week. All time must be entered and submitted by the payroll deadline for the current month (typically the 20th of the month). 

Direct Deposit

All employees are strongly encouraged to have their monthly wages directly deposited to a domestic savings or checking account. To elect this option, you must complete the direct deposit election in Workday by the 20th of the month to have direct deposit begin for the next payment.

Pay Dates

If you have not elected direct deposit, paper checks are normally issued on the final business day of the month for the prior month’s pay period. A detailed pay schedule can be seen on your Workday time card.

Paychecks can be picked up at the Human Resources office located at the bottom of McAfee. Please note that you will need to bring a photo I.D. to receive your paycheck (an L&C student ID is fine).

OR Sick Leave Accrual

As a student employee, you earn one hour of sick time for every 30 hours worked, starting after your first 30 days on the job. This sick time is available for you to use as needed, whether it’s for your health, caring for a family member, bereavement, or situations related to domestic violence or public health emergencies.

When using sick time, please remember that it should only be applied to hours you were scheduled to work. You can easily add your accrued sick time to your timecard in Workday.

As a reminder, supervisors have the right to request official documentation from a healthcare provider, or other legitimate professional source, to confirm the validity of your sick leave. Using sick time for non-permitted reasons is not allowed, and you may be required to provide supporting documentation if asked. This process ensures that sick time is used correctly and aligns with Oregon state regulations.