Services for Faculty and Staff

Student and Departmental Account Services is the central billing and collection point for Lewis & Clark student accounts. We also perform services not directly related to students. These services include: working with departments to establish online payment portals through our vendor, processing cash/check department deposits and distribution of reimbursements.

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Submitting Department Deposits

Non-cash deposits and payments can be submitted to Student and Departmental Account Services through campus mail, at our service window, or placed in our drop box located in lower Fowler. Cash deposits and payments must be submitted in person during our hours of operation. All deposits must include a Student and Departmental Account Services deposit slip with the following completed information: department name, eleven digit account number(s), total of each method of payment, deposit description, and contact information. Checks delivered 6 weeks past the written date on the check will not be accepted. Checks must be in US dollars made payable to Lewis & Clark.

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Reimbursements

Reimbursements and petty cash requests under $50 can be received in the form of cash at Student and Departmental Account Services. Please ensure the form is completely filled out. We require a photo ID and a signature to receive funds.

Reimbursements and check requests over $50 are issued either via electronic payment or via paper check. Please review the Business Offices’ Accounts Payable page for information about selecting a check for pickup and the payment schedule.

For a summary of Travel and Entertainment Reimbursement procedures and forms, please visit the Business Office Travel and Entertainment Page. 

Requests to reissue a refund or reimbursement will result in a $20 fee. Verify Lewis & Clark has the correct information on record in order to avoid a lost check, or failed electronic funds transfer.