Section II.E: Use of Course/Instructor Evaluations and Faculty File Review Retention and Access

Use of Course/Instructor Evaluations

Faculty members teaching credit-bearing courses must allow students to fill out the course/instructor evaluations standard to each school as part of the College’s system for gathering information pertinent to faculty evaluation. These evaluations become part of all reviews for contract renewals, promotion and tenure, and salary decisions. The dean of each school should work with faculty and students to develop appropriate forms and procedures for evaluation. All forms must be kept for 10 years or until summarized in an official review process..

Faculty Review File Retention and Access

All who are performing faculty reviews have access to the relevant review files. When a review is concluded, the review file, after removal of confidential letters and material (to which the reviewee does not have access), shall be returned to the reviewee. The confidential material shall be maintained in a separate file in the office of the appropriate dean. Note that review files are not the same as personnel files. The College maintains personnel records for employees and past employees to document employment related decisions and benefit choices and to comply with government record keeping requirements.